PRIMARY FUNCTION:

The position of Research Administration Center of Excellence (RACE) Administrative Assistant will be responsible for working with assigned departments as well as their RACE Associate Director to perform clerical activities. The position will perform support functions for RACE Grants Administrators, RACE Associate Directors, and the RACE Director to ensure the delivery of excellent customer service. The Admininistrative Assistant will be provided an individualized opportunity to develop a career path while receiving exposure to and training in various aspects of research administration, specifically: reviewing travel reimbursement reports, position controls, and lab expense charges (e.g., Fisher and Life tech); tracking invoices (e.g., PSA and subawards) and position controls; creating PO requisitions; running queries and financial reports; filing; ordering supplies and other duties as assigned by the Associate Director of assigned team.

The Administrative Assistant is an entry-level position to a research administration area that requires limited background but incites ongoing interest in the field of research administration. This is a full-time position that will strive to meet the research needs of the center while reporting to the Associate Director, Post-Award of the assigned team. The Administrative Assistant models and fosters behavior that establishes a culture that values the staff/faculty partnership and is consistent with the values, goals, and objectives of the enterprise/department to create an atmosphere of trust, cooperation, accountability, empowerment, and dedication to the research mission of the enterprise.

ESSENTIAL FUNCTIONS:

OTHER FUNCTIONS AND COMPETENCIES needed in addition to Essential Functions:

• Ability to work independently in a team environment, be flexible and accountable, prioritize tasks, while having a way with people.
• Ability to establish and maintain effective working relationships with Research Administrators, Associate Directors, the RACE Director, and a variety of other constituents within and outside the Offices of Research Support Services.
• Ability to multi-task and steward simultaneous projects with vying priorities and within established timeframes.
• Demonstrate excellent oral and written communication skills with experience in communicating with a broad range of audiences through various mediums.

EDUCATIONAL/TRAINING REQUIREMENTS:

Associate’s degree in General Studies, Business, Finance or Healthcare Administration, ore related field required. Bachelor’s degree preferred.

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EXPERIENCE REQUIREMENTS:

Previous experience in an academic healthcare area preferred.

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ADDITIONAL INFORMATION:

Computer skills in a PC/Windows environment including MS Word, Excel, and PowerPoint as demonstrated by application materials and previous experience.

About Jefferson

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. [Register to View] target="_blank">Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. [Register to View] target="_blank">Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. [Register to View] target="_blank">Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educa­tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.