Privacy Policy for DocCafe.com

Date: 11/26/2021

1. Overview

This Privacy Policy is provided for the benefit of customers and clients of the job board and interview Services that we make available online via this Website.

1.1 Definitions

DocCafe.com seeks to make its policies and governing documents consistent across its platforms and services. For this reason, DocCafe.com provides the definitions for terms in our Terms of Service.

1.2 Our Commitment to Privacy

At DocCafe.com, we respect the privacy and the confidentiality of our customers’ information, particularly our customers’ PII (also commonly referred to as personally identifiable information) (“PII”). We are committed to keeping confidential the PII you share with us. This Privacy Policy explains how DocCafe.com collects, uses, discloses, and protects the information it collects.

1.3 Applicability of Privacy Policy 

Our Privacy Policy applies to all individuals that provide their PII via the Services, regardless of how that information is provided to us.

1.4 Not Intended for Minors 

The Website provides employment-related services to both the candidate side and employer side of the equation. As such, an individual must be aged eighteen (18) or over to create an account through the Website. The DocCafe.com Website and Services are not directed toward children or minors.

2. Access to Your Data

2.1 You may request that DocCafe.com provide you with a copy of your account and personal information. You may also request information on how we have used that PII. We will respond to your request in a commercially reasonable time frame consistent with the applicable law.

3. How We Collect and Use Personal Information (PII)

3.1 Personally Identifiable Information or PII is any information that would, by itself, identify you or tend to identify you as a particular individual or entity. This PII may include, but not be limited to, your name, your address, credit card number, bank account information, and/or personal identification number (such as a social security number or driver’s license number). PII does not include any public information that is readily attainable through federal, state, or local public records.

3.2 When you create an account and register for any of our DocCafe.com Services, whether through our website or a partner portal, you may be asked to submit information including but not limited to your full name, company name (if applicable), email address, and phone number. This information is used to identify customers and to communicate information related to the services DocCafe.com provides. Additional information that is not considered PII may also be requested and will be collected if provided by a User.

3.3 DocCafe.com may collect information for purposes of processing payments. This information may be stored partially on our servers, but credit card or payment card details will be handled through the payment processor servers and will not be stored by us.

3.4 DocCafe.com Users should not provide any DocCafe.com User with any personal banking or financial information.  If any such information is requested from you, please report it immediately to privacy@DocCafe.com

3.5 The PII collected and/or received about you is used to provide DocCafe.com Services, and related employment services and support. We may use your PII to communicate with you by email, text message, phone call, or other electronic, written, or oral communication method, unless you expressly indicate to DocCafe.com not to use a particular method of communication.

3.6  DocCafe.com and our third party licensors may create anonymized, deidentified, aggregated information derived from PII to improve the Services and any related matters thereto.

3.7 When you use the DocCafe.com Services by replying to an invite or registering or participating in a screening or interview, you may disclose PII to potential employers and DocCafe.com clients when they access your information, profiles, interviews, and other Content.

3.8 [We will not share your PII with others except as described in this Privacy Policy and the Terms of Service.]

3.9 DocCafe.com Users may be able to download your videos and other Content that you choose to make available via the Services and store your content on their computers and servers. DocCafe.com Users may also be able to use shared links by which they provide related parties who might not be Users access to your User Content. Once information is downloaded to servers out of DocCafe.com control, DocCafe.com no longer has any ability or obligation to attempt to manage that information. You will need to contact that company directly to have information removed from their records.

3.10 Third-Party Service Providers

DocCafe.com may employ, engage, or retain certain third parties to perform functions and/or provide Services on its behalf, such as web hosting, integrated services, or advertising. DocCafe.com will share PII only to the extent necessary to perform the functions and/or provide the services required. [DocCafe.com shall also secure contractual obligations from these Third-Party providers to maintain the privacy of the PII at the same level or protection DocCafe.com provides to its customers.]

3.11 Business Transfers

DocCafe.com reserves the right to sell, transfer, or otherwise share some or all its assets, including PII, in connection with a sale of assets; a merger, acquisition, or reorganization; or filing for bankruptcy.

3.12 Legal Compliance

DocCafe.com may be required to disclose any information about you and/or Content created by you in response to lawful requests by public authorities, including to meet national security or law enforcement requirements. We may also disclose any information about you and/or Content created by you as we, in our sole discretion, believe necessary or appropriate to: (1) comply with an order from a court of competent jurisdiction, regulatory agency, and/or other governmental authority; (2) respond to claims, court orders, or other legal process (including subpoenas); (3) to enforce the terms of this and other DocCafe.com agreements as well as to protect the property and rights of DocCafe.com, or other third parties; (4) to protect, in DocCafe.com’ sole discretion, the public or any person from harm; (5) to investigate, prevent, stop, or take other action regarding any action perceived to be fraudulent, illegal, unethical, or legally actionable in DocCafe.com’ sole discretion; and/or, generally, (6) to comply with the law.

3.13 In addition to collecting PII as previously described, DocCafe.com also collects other non-PII. Non-PII collected by DocCafe.com is not subject to restrictions.

3.14 When you use the Website or Services, we and our third party service providers use technologies such as cookies (i.e., small pieces of data stored on your device’s hard drive by your browser), web beacons, pixel tags, and similar technologies to automatically collect internet protocol addresses assigned to the computers and other devices you use, information about your internet service provider, device ID numbers, approximate geographic location, browser types, Website pages visited, websites you access before and after visiting the Website, and data related to how and when you use the Website (e.g., date and time stamps, clickstream data, and data about search terms and websites that direct you to the Website). We may combine this data with PII and data obtained from third parties.

The Website may use session or persistent cookies to collect and store data about your Services preferences and navigation to, from, and on our Website.  These cookies may be ours or they be third party cookies from one or more of our vendors or service providers.  The DocCafe.com Website uses cookies when you are required to re-enter your password, to protect you against other users accessing your account, to remember your preferences, to collect aggregate information, and to improve our service provision.  Session cookies are used to complete transactions and for other purposes such as counting visits to certain webpages. Session cookies are eliminated when you exit your browser. Persistent cookies may be stored on your computer by your browser. When you log in, persistent cookies tell us if you have visited the Website before or if you are a new visitor.

Third-party cookies are installed by third-parties with the aim of collecting certain information from web users to carry out research into, for example, behavior, demographics or spending habits. They are commonly used by advertisers who want to ensure that products and services are marketed towards the right target audience.

Most browsers automatically accept cookies. You can disable this function but disabling cookies may impact your use and enjoyment of the Website. For example, If you reject all cookies, you may not be able to use the DocCafe.com Services or products that require you to “sign in”.

Do Not Track Requests. Due to the automatic collection of data using cookies, we do not honor “do not track” requests.

3.15 DocCafe.com or its third party service providers on our behalf may delete Content or other information including email or chat messages, interviews, videos, audio, upload content or video, or records of your account without needing to inform you. We recommend that you back up on your own computer any critical or important information regularly.

4. Compliance Resolution

4.1  If you have any questions or concerns regarding this Privacy Policy or use of your PII, you may contact us at: privacy at DocCafe.com. 

5. Disclaimer as to Third-Party Content

DocCafe.com is not responsible for the privacy practices or the content of any third-party Websites. DocCafe.com is not able to control the targeted advertising you receive when you leave the DocCafe.com Site or click on a third-party link. DocCafe.com provides third parties with ads and your computer or phone may retain data that you spent time on the DocCafe.com Platform. You may be able to adjust settings with some third-party providers to opt out of targeted advertising.

6. Data Security

DocCafe.com and its third-party licensors use commercially reasonable technical and organizational measures to help secure all PII against loss, misuse, and alteration. While we cannot guarantee it, we use industry-standard protections to help safeguard against such occurrences. If a breach of our systems occurs, we will notify you of the breach only if and as required under applicable law.

You understand that no data transmission over the internet or a mobile device can be guaranteed to be 100% secure. While we strive to protect your Personal Information, neither DocCafe.com nor its third-party licensors guarantee the security of PII and you provide PII at your own risk.

7. Modifications to this Privacy Policy

7.1 DocCafe.com reserves the right to revise, amend, or modify this Privacy Policy, at any time.

7.2 DocCafe.com shall provide notice of such changes by posting the revised policies to the DocCafe.com Website and by either providing you a message the next time you login into your account or by sending you an email to the email address you provided when creating your Account.

8. CCPA